Client need something done, I need to write up a quote, how do I approach it? If you have any general strategy on this issue would also be appreciated. This is to build a website/database for a few grand.
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This depends on the situation and the factors involved.
If its a simple project that won't take much time or cost much money and they aren't down the street - go ahead and email, though I would definitely follow it up with a phone call. This adds a human element to your business and makes them more comfortable with you as a contractor.
However, if this is a substantial project and they aren't unreasonably far away (I drove an hour the other day to meet a potential client), get out of your chair and drive over there! You're trying to establish a business relationship and nothing smacks of a relationship better than meeting them face to face and shaking their hand.
90% of communication is non-verbal. Always remember that.
I would call up the client, introduce yourself and ask a couple more questions to get a more detailed picture of their requirments. Even if you dont really need to it gives the impression of a personalised and proffesional service. I would then gauge by their reaction how to proceeded. (email or face to face)
Generally you don't have a client meeting before the quote is accepted but that varies hugely on circumstances.
Write up a quote following this pattern:
Then send it by email in PDF format. Personal contact for quote delivery is not necessary, unless you are pithcing an idea (client isn't sure of what he wants).